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NSMH Chapter By-Laws

(Drafted August 7, 2004)

(Amended March 31, 2005)

ARTICLE I: NAME OF THE ORGANIZATION
1.  The name of the organization shall be: "The New Mexico State University Chapter of the National Society of Minorities in       Hospitality." Here after referred to as the NMSU Chapter of NSMH.

ARTICLE II: PURPOSE
1.  To aid in the recruitment, retention and support of minority students in hospitality education.

2.  To build and maintain a working relationship between hospitality professionals and students.

3.  To prepare minority students for advancement within the hospitality industry.

ARTICLE III: MEMBERSHIP
Qualifications for general members are as follows:

1.  An undergraduate enrolled at New Mexico State University in the field of hospitality (Hotel, Restaurant, and Tourism       Management)who have paid membership dues and fees, or

2.  A graduate student who has received an undergraduate degree in the above area and who and has paid the membership dues       and fees.

3.  Minority status is not a requirement for membership.

ARTICLE IV: OFFICERS
1.  Officers of the organization shall consist of the President, Vice-President, Secretary, Treasurer, Publicity/PR Director, two CAHE       Council Representatives, and one alternate CAHE Council Representative.

2.  All officers must be full-time students.

3.  The term of office should be one academic year. The person desiring to run for an office position should be an active member       for at least one semester.

4.  All club offices shall be filled by an open ballot nomination system. Elections will be held on the last meeting of the spring       semester. The person with the simple majority vote will be elected the officer for the following academic year.

5.  The President shall:
     A.  Preside over all meetings.
     B.  Represent the organization, and shall be its general spokesperson in regards to all college activities/events and in all national            & regional NSMH activities/events.
     C.  Appoint committees, and call special meetings as needed.
     D.  Serve as the Chief Administrator of the organization.
     E.  Prepare agendas for all meetings.
     F.  Manage the planning and implementation of a successful year of programs, activities, and events.
     G.  Assist any officers with the performance of their duties.

6.  The Vice President shall:
     A.  Assist the President in carrying out the business and functions of the organization.
     B.  Preside over meetings and events in the absence of the President.
     C.  Serve as the committee coordinator, assisting each committee in the execution of their activities.
     D.  Plan and organize chapter programs and activities as outlined in the current program packet.
     E.  Prepare a year-end summary off all club activities and events.

7.  The Secretary shall:
     A.  Record minutes of all meetings and transactions of the organization (except for financial transactions).
     B.  Notify members of called meetings through telephone and/or e-mail.
     C.  Be responsible for all external correspondence.      D.  Deliver secretary reports at each meeting.
     E.  Mail to National Headquarters all member profiles and fees that were hand delivered to the HRTM department no later than            two days prior to the membership deadline.
     F.  Prepare and submit a monthly chapter report to the Western Regional Chairperson before the last day of every month.
     G.  Prepare and submit information to the Western Regional Chairperson about publications such as the chapter newsletter, the            NSMH INFORMER and the website.

8.  The Treasurer shall:
     A.  Be responsible for the safekeeping and the distribution of all funds of the organization.
     B.  Prepare a budget for the chapter.
     C.  Report financial activity to the chapter advisor and the Executive Board on a monthly basis.
     D.  Investigate sources of local funding and initiate fund-raising activities.
     E.  Submit an annual financial summary of expenditures to Western Regional chairperson by April 15.
     F.  Assist the Vice-President in caring out the business and the functions of the organization.

9.  The Publicity/PR Director shall:
     A.  Design posters and flyers for meetings and events.
     B.  Coordinate notices/ads in the HRTM Monday announcements and campus newsletters/newspapers.
     C.  Serve as chapter archivist and be responsible for the maintenance of a scrapbook and/or photo album.
     D.  Submit chapter articles to campus and local newsletters/newspapers as well as the NSMH INFORMER.
     E.  Gather articles and coordinate printing of the chapter newsletter.
     F.  Maintain the chapter web-site with the assistance of the president.

10. CAHE Council Representative #1 shall:
     A.  Attend all meetings held for the College of Agriculture & Home Economics Council, which occur every two weeks.
     B.  Take notes of discussions that arise during the meetings.
     C.  Inform the CAHE Council of any events and activities the NSMH chapter has done or plans to do.
     D.  Prepare a summary of the discussions from the CAHE Council meeting and report them back to the chapter.
     E.  Submit all bills for funding requests to the Financial Board of the CAHE Council and keep in correspondence with the senator            of the bill.

11.  CAHE Council Representative #2 shall:
     A.  Attend all meetings held for the College of Agriculture & Home Economics Council, which occur every two weeks.
     B.  Take notes of discussions that arise during the meetings.
     C.  Inform the CAHE Council of any events and activities the NSMH chapter has done or plans to do.
     D.  Prepare a summary of the discussions from the CAHE Council meeting and report them back to the chapter.
     E.  Assist the Treasure in investigating new sources of funding.

12.  CAHE Council Representative Alternate shall:
     A.  Attend meetings held for the College of Agriculture & Home Economics Council in the absence of either CAHE Council            Representative #1 or CAHE Council Representative #2, which occur every two weeks.
     B.  Take notes of discussions that arise during the meetings.
     C.  Inform the CAHE Council of any events and activities the NSMH chapter has done or plans to do.
     D.  Prepare a summary of the discussions from the CAHE Council meeting and report them back to the chapter.
     E.  Help write and/or teach the chapter cheer/chant as well as making the chapter aware of the regional cheer/chant.

13. Vacancies shall be filled following the same procedures for annual elections.

14. Limitation of Authority:
     A.  No officer or group of officers shall, acting without knowledge of the Executive Board and the Faculty Advisor, enter into            contracts, oral or written, in the name of the organization.
     B.  The funds of the organization will not be expended without the authorization of the Executive Board

ARTICLE V: ADVISORS
1.  The organization's Advisor(s) shall be selected by members of the organization from the faculty members of the Hotel,       Restaurant, & Tourism Management Department.

2.  The Advisor(s) should attend all regularly scheduled meetings, as a non-voting member.

3.  The Advisor's term of office shall be a minimum of one academic year.

4.  The Advisor(s) shall:
     A.  Serve as a resource person for the organization.
     B.  Ensure that the organization is functioning in accordance with the University's rules and regulations.
     C.  Inform the Campus Activities Office of all changes within the organization.

ARTICLE VI: EXECUTIVE BOARD
1.  The Executive Board shall consist of all elected officers, and the chairpersons of the standing committees.

2.  The Executive Board shall meet prior to each club meeting for preparation of a strategic plan for the organization.

3.  Each officer may miss no more that two regular club and two Executive Board meetings.

4.  The Executive Board must seek organization approval prior to spending funds equal to or above $20.

ARTICLE VII: COMMITTEES
1.  Committees will relate to the Regional & National Conferences, the High School Outreach Program, Hospitality Week, and other       social and academic functions. Committees will consist of volunteers.

2.  The President shall appoint all committee chairpersons, with the approval of the Executive Board.

ARTICLE VIII: MEETINGS
1.  Regular meetings shall meet once a month on the last Thursday of that month.
2.  Quorum to do business at a regularly called meeting should be 50% + 1 of active membership. If a quorum is not present any       business done shall be null and void.  If the business at hand requires immediate attention, a vote from the Executive Board will       be made to continue business. A two-thirds majority vote of members of the Executive board is required on the issue to conduct       business without 50% + 1 of active membership attending.

3.  Special meetings may be called by the president if deemed necessary.

4.  Voting procedures shall be conducted in a ballot form. Absentee ballots can be made possible via e-mail.

ARTICLE IX: FINANCES
1.  A $10 National due will be mandatory and additional chapter membership dues will be determined by a majority of members       during the first meeting of the academic year.

2.  Financial transactions will be overseen by the President and the Treasurer. All information will be open to members of the       organization. Campus accounts will be established at New Mexico State University, however additional accounts may be       operated outside of the campus if deemed necessary by the organization. Financial information about any off-campus accounts       will also be open to all members and updated at meetings regularly.

ARTICLE X: PARLIAMENTARY AUTHORITY
If any disagreement occurs in regards of the procedural rules of meeting, the latest edition of Robert's Rules of Order will be consulted as well as the national NSMH Chapter Planning Manual and the national NSMH Constitution.

ARTICLE XI: AMENDMENT OF THE BY-LAWS
1.  Amendments to the bylaws can be made by a two-thirds majority of the Executive Board with the agreement of a simple majority       of the acting members in favor of the change.

2.  Notice of proposed changes to by-laws must be made fourteen days prior to the date of the vote.