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Journal Entries

Journal Entries

Backup is required as an attachment to all journal entries. Accepted forms of backup include:

FMBO 91 - to show proof that charge was made to the account you are crediting (entire object code must be visible and highlighted along with entire transaction entry, if it is a partial transfer please write that next to the amount),

AND

Copy of actual transaction that shows date of transaction (ie. purchase order, check request, reimbursement voucher, etc.)

OR

Copy of completed registration form or invoice (if it is an interdepartmental transfer for registration, fees, etc.)

OR

It should be noted in the description if you are charging another department for publications that you have had in stock and have no proof of purchase (ie. Item has been in stock for several years.)

Also please include the BBA & end date. The BBA for the account you are debiting and the start and end dates for both accounts.

In addition, one extra copy of the journal entry and all backup should be attached.