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Visioning Team Newsletters

Volume 1 - January 25, 2007

From the Visioning Team

  • Visioning Team rotation and selection process determined

    The College Visioning Team recommended and Dean Lowell Catlett accepted a process for rotation and succession of College Vision Team members. This spring, three individuals will be elected to three-year terms and one current member will rotate off the team to make a nine-member body. In each of the next two years, three non-elected members will rotate off the team in favor of three members elected to three-year terms, establishing a one-third rotation of membership every year thereafter.

    In April, nominations from college faculty and staff will be solicited in three broad categories: research/teaching faculty; extension faculty; and other, which can include staff and external stakeholders, but cannot include college faculty members. One member from each category will be elected before the end of the semester. The team further stipulated that no college department can be represented by more than one member on the team. The departing member of the current team will be determined in late February.

  • New reimbursement policy implemented

    In response to faculty and staff desire for more efficient business practices, Dean Catlett announced on Dec. 21, 2006 a new policy limiting the number of program administrative signatures required for reimbursement to one, effective Jan. 2, 2007. The full text of his letter is available on the CAHE Forum Web page. To find it, click "for employees" on the college home page.

  • Business Process Improvement Team selected and charged

    In response to faculty and staff concerns about efficient business practices, Dean Catlett appointed four people and asked them to initially focus on concerns regarding the amount of time it takes to establish account index numbers that give faculty access to new grant dollars. The team members are: Donna Ebler, audit budget technician in Entomology, Plant Pathology and Weed Science; Wendy Hamilton, head of Extension Program Development and Accountability; Bruce Hinrichs, head of the Extension Eastern District; and Mary O'Connell, professor of Plant and Environmental Science. Dean Catlett asked the team to map processes and deliver recommendations this semester to make the college's account index number generation the fastest among colleges on campus. Other business process issues will be addressed subsequently.

  • College Name Review Team recommendations due this semester

    A seven-person team was selected and charged to review the current and alternative names for the college in a process that is inclusive of faculty, staff and stakeholders of the college. Dean Catlett asked the team to hold open discussion sessions and supervise a vote on the college name resulting in a recommendation this semester. Team members are: Kelly Allred, professor of Animal and Range Sciences; Jeff Bader, extension county program director in Bernalillo County; Priscilla Bloomquist, faculty senator; Caren Cowan, executive director of the New Mexico Cattle Growers; Merrilyn Cummings, professor of Family and Consumer Sciences; Linda Laitner, college alumna; and Gregory Mullins, head of Plant and Environmental Science.

  • College Network Planning Team to address need for interaction, collaboration

    A six-person team was selected to address college faculty and staff concerns about the need to improve interaction across the college. The team was asked to arrive at recommendations this semester, considering all options across time and space to create a culture of continuous collaboration and communication across administrative and geographic divisions within the college in order to enhance everyone's effectiveness. The members are: Julie Basile, Secretary in Animal and Range Sciences; Rex Kirksey, superintendent at the Tucumcari Agricultural Science Center; Tracy Sterling, professor of Entomology, Plant Pathology and Weed Science; Barbara Sumrall, records specialist in the Extension Eastern District; Carlos Valdez, extension county program director in Los Alamos; and Linda Wells, Extension Home Economics specialist.

  • Next challenges for College Visioning Team discussed

    Dean Lowell Catlett asked the College Visioning Team to be prepared to work with faculty and staff to guide the college toward successful strategies for growth. He said the university administration is targeting resources toward programs with high student credit hours and we ignore that fact at our peril. In January, instructional FTE in the college were reallocated by the university administration toward specific programs - Clothing Textiles and Fashion Merchandising; Hotel, Restaurant and Tourism Management; and Food and Agribusiness Management, while other programs in the college lost FTE. The college as a whole netted a loss of 1.24 instructional FTE. The college had been warned repeatedly of reallocation of FTE according to credit-hour production.

    The dean said he would consult with his associate deans to identify the top three challenges he would like the College Visioning Team to address in consultation with faculty and staff.

  • College department head meetings opened

    As announced at the Dec. 18 open forum, college department head meetings are open to college faculty and staff members to observe, effective with the new calendar year. The schedule of meetings and minutes will be posted on the CAHE Forum Web page.

Volume 2 - March 6, 2007

From the Visioning Team

  • College Forum set for March 26 in Albuquerque

    The second quarterly College Forum will be hosted by Dean Lowell Catlett on Monday, March 26 at 10:30 a.m. in NMSU's Albuquerque Center at 2444 Louisiana Ave., N.E. Faculty and staff members who can drive to the Center are invited to attend in person and join Dean Catlett for an on-site, provided lunch after the forum. The forum will be carried on Centra with a live camera and will be accessible on personal computers. All county and science center locations will be enrolled. Others who wish to enroll can call 646-3305. The forum will be projected on campus in the Wooton Hall Conference Room. Dean Catlett will update faculty and staff on the legislature and take questions.

  • Future quarterly forums explored

    The Visioning Team will explore convening a fall forum to coincide with the Extension and Research Support Council Town Hall meeting in Roswell in September. The summer forum will most likely be held on campus.

  • Business Process Improvement Team selected and charged

    In response to faculty and staff concerns about efficient business practices, Dean Catlett appointed four people and asked them to initially focus on concerns regarding the amount of time it takes to establish account index numbers that give faculty access to new grant dollars. The team members are: Donna Ebler, audit budget technician in Entomology, Plant Pathology and Weed Science; Wendy Hamilton, head of Extension Program Development and Accountability; Bruce Hinrichs, head of the Extension Eastern District; and Mary O'Connell, professor of Plant and Environmental Science. Dean Catlett asked the team to map processes and deliver recommendations this semester to make the college's account index number generation the fastest among colleges on campus. Other business process issues will be addressed subsequently.

  • Business Process Review Team update

    The team members have met three times and have received much input from faculty and staff members. In addition, the team members have met with individuals inside and outside their own departments. The team will meet with personnel from the university-level business offices and the college Office of Business and Resource Planning.

    The team extensively reviewed recorded feedback from the CAHE listening sessions and identified nine subjects related to business processes. They prioritized them and decided that they would like to address five of them before their charge is completed this spring. The five were: 1) Index number issues (establishing, eliminating, tracking, etc.); 2) procurement card issues; 3) regular faculty and staff hiring; 4) temporary employee issues; and 5) reimbursements.

    The team reported that it was progressing smoothly with no obstacles being encountered and expected to report back recommendations related to all these issues this semester. Team members are Donna Ebler, Wendy Hamilton, Bruce Hinrichs and Mary O'Connell.

  • College Name Review Team update

    The team members have met three times. They have developed an extensive collection of lists of stakeholders from outside the college. They are working on developing an Internet survey in which they will offer respondents some basic information and possibly a top five list of possible names and then ask respondents for self identification information and their choice of offered names and/or their free comments. Team members are Greg Mullins, Linda Laitner (alumna), Merrilyn Cummings, Caren Cowan (industry), Priscilla Bloomquist, Jeff Bader, and Kelly Allred.

  • Network Planning Team update

    The team members met twice. The team received back-up data it requested on past networking efforts in the college and is going to review how other land-grant institutions foster networking. Team members are Julie Basile, Rex Kirksey, Tracy Sterling, Barbara Sumrall, Carlos Valdez, and Linda Wells.

  • Deans forward ideas to vision team

    On Feb. 23, the dean and associate deans forwarded the following priority challenges for the vision team to address on behalf of the college:

    1. Consider how to bring back one or two percent of the Experiment Station dollars now budgeted out to departments and science centers to create a pool of dollars to encourage faculty to work on high priority projects by applying for these dollars on a competitive basis;

    2. consider moving faculty from12-month to 9- month appointments (at the same salary) in order to encourage entrepreneurial faculty to become more active in the grant and contract arena;

    3. consider how the college could come up with an open legislative priorities process;

    4. consider how to best help development of the University-wide Extension; and

    5. consider positioning the college strategically in light of new realities.

    The need for a college-wide strategy is necessitated, in part, by new classifications of departments using SCH performance criteria. Departments are now classified by the university as red, yellow or green. Green had three years of consecutive growth and their open positions would be filled. Only Agricultural Economics and Agricultural Business met this benchmark. Red departments suffered from consecutive downtrends in SCH and their open positions would not be filled. Fishery and Wildlife Sciences, Agricultural and Extension Education and Hotel Restaurant and Tourism Management were in this category (HRTMÕs downtrend was due to courses moving to the College of Business when it became a school). The rest of the collegeÕs departments were classified as yellow and they could submit to refill positions and their submissions would be considered on a case-by-case basis. The new metrics might prompt reconsidering a college core of classes and cross-listing practices.

  • CAHE Forum Web page offers updates and chance to chime in

    The CAHE Forum Web page allows faculty and staff the opportunity to register comments and see updates on the continuous improvement process coordinated by the College Visioning Team. Go to: http://www.cahe.nmsu.edu/ and click "for employees" to reach the link to the Web page.

Volume 3 - May, 2007

From the Visioning Team

  • College Name Review Team continues work

    As noted in Dean Catlett's email memo of May 3rd, he has charged the College Name Review Team to remain intact and work toward a new college name consistent with the intent conveyed in the results of the name review survey. The team met with Dean Catlett on April 25 to share survey results. The team will meet on May 16 to determine its next steps and continue to review survey data. Summary data are on the CAHE Forum Web page.

  • College Network Planning Team submits report

    The College Network Planning Team submitted a four-page "Recommended Actions" report to Dean Catlett in April and will meet with him to discuss the report on May 15. The report was shared with the Visioning Team on May 3rd and they were asked to review its contents and respond. The report is posted on the CAHE Forum Web page.

  • College Business Practices Improvement Team submits report

    Dean Catlett met with the College Business Practices Improvement Team on April 3rd. He shared the action team's report with the Visioning Team on May 3. Members of the Visioning Team said it was important to separate out university policy issues from college practice issues and they were concerned that the issue of establishing index numbers be homed in upon and solved as a top priority. A meeting of the action team, Tim Nesbitt and Dean Catlett to address the report will be arranged as soon as possible. The team's report is on the CAHE Forum Web page.

  • Faculty protection key to creative new partnerships, team says

    At the May 3 Visioning Team meeting, members responded to calls for multi-disciplinary research teams to align with competitive grant opportunities. The consensus of the team was that it needed to address mechanisms to assure faculty members that they will not be penalized for pursuing cross-disciplinary and cross-division initiatives. Four members of the team attended a discussion of the proposed Center for Animal Health, Food Safety and Bio-security. At that meeting, it was suggested and Dean Catlett concurred to have a college-wide forum on May 21st to discuss implications of the center proposal. Those who cannot attend are asked to register comments on the CAHE Forum Web page.

  • Visioning Team adds new members

    Brooke Boren, Cheryl Butterfield and Wendy Hamilton attended their first visioning Team meeting on May 3. They were elected via a Zoomerang vote that logged 264 voters. The team now has a rotation plan that eventually will have three elected staff members, three elected Extension faculty members and three elected research/teaching faculty members, with each group rotating one person off each year.

    Brooke Boren is serving a three-year staff-member term, Cheryl Butterfield a two-year staff-member term. Wendy Hamilton will serve a three-year Extension faculty member term. Non-elected member, Roberta Rios, will serve two more years as an Extension faculty member. Of the remaining non-elected members, all will serve one more year, with the exception of John Mexal, who will serve two more years.

    On the 2008 ballot, one staff member and one Extension faculty member will be elected to three-year terms. Two research/teaching faculty members will be elected. They will draw for one three-year term and one two-year term.

    At the May 3rd meeting, Jim Libbin was elected to a one-year term as team chair with Ann Bock serving as vice chair for the same period.

  • CAHE Forum Web page offers updates and chance to chime in

    The CAHE Forum Web page allows faculty and staff the opportunity to register comments and see updates on the continuous improvement process coordinated by the College Visioning Team. Go to: http://www.cahe.nmsu.edu/ and click "for employees" to reach the link to the CAHE Forum Web page.